Pre-Grants Coordinator

The Graduate School and Office of Research is looking for an individual that works closely with others in the graduate office to support the strategic initiatives of the University and external funding opportunities. The Grants Coordinator is an on-campus position that helps lead faculty, staff, and students in the development of grant proposals, with the intent of providing funding for research and service activities.

Minimum Qualifications:

• Earned bachelor’s degree from an accredited institution or four years of experience in lieu of degree.

• One year of professional work experience.

Preferred Qualifications:

• Master’s degree from an accredited Institution or six years of experience in lieu of degree.

• Ability to collaborate and work with a team.

• Strong attention to fine details.

• Excellent customer service and interpersonal skills.

• Ability to multitask and prioritize a variety of duties.

• Ability to work independently with good judgement and be a self-starter.

• Strong written and verbal communication skills with a focus on attention to detail.

• Passion for scholarship and creative activities, and graduate education.

Responsibilities:

Proposal development 

• Facilitate faculty grant seeking efforts, including budget review, answering questions, and facilitating the grant approval process.

• Develop internal training opportunities for grant education.

• Helps faculty submit grants to federal systems.

• Acts as Authorized Organizational Representative (AOR) when submitting federal grants. 

• Collaborates with third parties on grant opportunities for FHSU

• Research and disseminate information regarding new funding opportunities.

• Maintain necessary records, files, reports, databases, and resource materials pertinent to grants office activities.

• Collaborate with university selection committees to manage funds for research competitions and internal grants.

• Directly supervise an Office of Research (OR) Graduate Assistant with post grants coordinator.

 
Research Compliance

• Assist with the coordination of IRB processes, conducting pre-review checks, and assisting researchers with application preparation and submission.

• Assist with maintaining IACUC records, minutes, correspondence, reviews, databases and files.

• Monitor and track federally mandated compliance changes.

• Manage records of compliance for grant holders.

Other Duties

• Assist with special projects, including the Graduate Scholarly Experience (GSE), John Heinrichs Scholarly and Creative Activities Days (SACAD), Kansas Capital Graduate Research Summit, Kansas Undergraduate Research Day at the Capitol.

• Additional duties, as assigned.

Benefits: To review our competitive benefit package, please visit FHSU Benefits.

Wage: $50,000 per year

Appointment Date: Earliest available start date.

Priority Deadline: March 1, 2026. Screening of complete applications will begin immediately following the priority deadline and will continue until the position is filled.

Application Process: To apply for this position, please visit FHSU Careers. Only electronic applications submitted through the webpage will be accepted.

Required Application Documents: Applicants must submit a cover letter, resume or CV, and names and contact information for three professional references.

Applicant documents should be submitted in one PDF.

Interview Process: Before selecting the candidates for the on-campus interviews, a skills assessment will be requested concluding the zoom screen or initial interview.

If you have questions regarding the position, please contact:

Kaley Schnack, Search Committee Chair

knschnack@fhsu.edu

(785) 628-4307

Community of Hays:

FHSU is located in Hays, a vibrant college town of approximately 20,000, located halfway between Kansas City and Denver on Interstate 70. Hays is the regional center for education, health care, professional services, shopping, culture, and recreation for the western half of Kansas. The community boasts excellent recreational programs and facilities, including the comprehensive Center for Health Improvement, Hays Aquatic Park, Smoky Hill Country Club, Hays Municipal Golf Course, and extensive walking, running, and biking trails. Hays is within 45 minutes of two large lakes that offer great opportunities for boating, fishing, and camping. The Hays Municipal Airport provides connecting service to Denver with several flights daily. The Hays community is home to excellent Pre-K and K-12, public and private schools. With over 60 restaurants, major retail outlets, a low unemployment rate, and very short commute times, the city provides a safe, welcoming, low-cost, high-quality living environment for the residents who call "Hays, America" home.

Notice of Non-discrimination: FHSU is committed to providing equal opportunity and access to its educational programs, employment, services, and activities in compliance with federal and state nondiscrimination laws. FHSU prohibits discrimination, harassment, and retaliation on the basis of race, color, national origin, ethnicity, religion, sex (including pregnancy, sexual orientation, and gender identity and expression), age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable law in its programs, activities, admissions, or employment.

Background Check: Final candidate will have consented to and successfully completed a criminal background check.

Notice to KPERS retirees applying for a position: Recent legislation changes working-after-retirement rules for both you and your employer if you go back to work for a KPERS employer. Please contact your KPERS representative or www.kpers.org for further information on how this might affect you.