Fleet Coordinator, Great Bend

Job Summary (Overall Purpose of the Position)

The purpose of the Fleet Coordinator position is to insure the availability of safe, reliable and efficient fleet equipment through development and implementation of sound fleet practices. The Fleet Coordinator will support the Fleet Manager in coordinating and managing fleet vehicle purchases, budget preparation, negotiating with vendors for cost effectiveness, and specification compliance. The Fleet Coordinator also supports putting vehicles into service, vehicle repair, vehicle maintenance, and warranty administration.

Job Duties - Responsibilities – Tasks

1. Provide vehicle specification revision recommendations as necessary.
2. Interface with external vendors and internal designated committees for each type of equipment to ensure best practices and compliance.
3. Prepare criteria and bid requests for equipment in accordance with company specifications, analyze bids and negotiate terms and conditions with selected vendors. Periodically review alternatives to current practices for process improvement.
4. Oversee putting each vehicle into service to ensure specifications are met and the operator is knowledgeable about the operation of the vehicle. This job responsibility includes installation of technology and related equipment.
5. Coordinate vehicle repair and maintenance, including warranty oversight and invoice review for the recovery of expenses and cost management.
6. Schedule periodic maintenance and recommend scope of work and specifications for major repairs related to fleet maintenance.
7. Oversee and schedule ongoing installation of company radios and technology, such as AVL. Provide ongoing support for repairs and upkeep of radios and technology.
8. Provide initial fuel card assignments.
9. Recommend and support movement of spare vehicles or vendor loner equipment.
10. Inspect Midwest Energy, Inc. fleet and equipment to assure it is maintained in a safe and orderly manner.
11. Coordinates bucket and digger unit dielectric testing as required. Documents and maintains centrally located records associated with testing, and ensures accuracy of results as required by OSHA and state standards.
12. Assures timely and assertive responses to inspection findings, working closely with Company Safety and Operations managers.
13. Supports accident scene investigation and the development of root cause analysis when fleet and power equipment is involved in accidents.
14. Works with Managers, Foremen, and all personnel to assure adherence to EPA, DOT and OSHA regulations in order to prevent injury, loss or damage.
15. Receive after hours calls on maintenance, breakdowns, accidents or any vehicle-related emergencies from MWE personnel. Coordinate plan of action for required repairs or dispatch of towing with the appropriate vendor(s).
16. Promote safe working habits and enforce all safety rules and regulations of Midwest Energy, Inc. Lead by example in safety compliance and take corrective action on safety violations, defective equipment, and any other practice that may adversely affect a safe working environment.
17. Keep informed regarding new developments, trends, and best practices in relevant field. Recommend changes, initiatives, etc. to management for effective processes and procedures within the company.
18. Keep apprised of changes and developments in pertinent local, State and Federal laws, ordinances and rules, and take appropriate action to stay in compliance with said rules, regulations, etc.
19. Develop and maintain internal and external working relationships for maximum effectiveness in serving Midwest Energy customers and communities. Ensure communication and exchange of information so as to present a positive corporate image, both internally and externally. Keep management informed of issues that might impact the work environment.
20. Respond to, manage, and oversee emergency response situations for the fleet.

Education and Experience

1. Two-year college degree or technical degree or equivalent experience, with emphases in utility and/or construction equipment maintenance and operation.
2. Minimum of five years’ experience in fleet equipment maintenance. Experience in utility or construction equipment preferred.
3. Demonstrated sound knowledge of safety practices.
4. Demonstrated knowledge of principles and practices used in the operation and maintenance of vehicles and equipment. Must be familiar with DOT, EPA, OSHA Rules and Regulations.

Key Competencies

1. Skilled in organizing, planning, directing and supervising fleet operations and activities.
2. Demonstrated ability to prioritize effectively in a fast paced environment.
3. Demonstrated ability to organize and plan his/her own work and meet deadlines.
4. Ability to assess programs, processes, and practices to originate new ideas, methods, and approaches to fleet management.
5. Proficiency in establishing and achieving company goals through the implementation of work plans and project management.
6. Ability to provide quality customer service and establish effective working relationships with Midwest Energy employees, consultants, vendors, subcontractors and other utility companies.
7. Demonstrated proficiency in verbal and written communication to correspond with community members, cross-functional teams, co-workers, and managers.
8. Demonstrated proficiency in motivating, training, and developing employees across departmental lines to achieve maximum productivity, safety, and work performance.
9. Demonstrated computer skills and intermediate-level proficiency in the Microsoft Office Suite.
10. Must hold and maintain a valid Kansas Commercial Driver’s License.
11. Must be CPR certified.

Posting Close Date: December 29, 2025

Equal Opportunity Employer

Apply here: https://apply.hrmdirect.com/resumedirect/ApplyOnline/Apply.aspx?req_id=3574169&source=3574169-CJB-0